Windows File Explorer is at the heart of managing files and folders on any Windows PC. Whether you’re a casual user archiving photos or an advanced user sorting through project directories, mastering File Explorer can save you time and reduce frustration. Here are twelve essential tips and tricks for getting more out of File Explorer, with practical examples and step-by-step guidance. Sections are provided for both beginners and advanced users, so you can find advice that suits your comfort level.
For Beginners: File Explorer Basics and Productivity Boosters
How do I quickly access frequently used folders?
Pinning Folders to Quick Access
Quick Access lets you pin your most-used folders for easy access. To pin a folder:
1. Open File Explorer and navigate to the folder.
2. Right-click the folder and select “Pin to Quick access”.
Now, the folder will appear in the Quick Access area on the left for one-click access.
How can I open multiple File Explorer windows to multitask?
Opening Multiple Instances
Sometimes you need to compare two folders or move files between them. Open another File Explorer window by pressing Windows key + E again or right-clicking the File Explorer icon in the taskbar and choosing “File Explorer”.
What is the fastest way to find a file?
Using Instant Search
At the top-right of File Explorer is the Search box. Type your query and results appear as you type. Refine results by clicking the “Search” tab for filters like file type or date modified.
How do I select multiple files efficiently?
Selecting Multiple Files
For files next to each other:
1. Click the first file, hold down Shift, then click the last file.
For scattered files:
1. Hold down Ctrl and click each file you want to select.
To select all files in a folder:
1. Press Ctrl + A.
How can I preview file contents without opening them?
Enabling Preview Pane
The Preview Pane shows file contents on the right side of File Explorer.
1. Click the “View” menu.
2. Select “Preview pane”.
Now, clicking a file (like a photo or document) displays a preview without opening another app.
For Intermediate Users: Better Organization and Navigation
How do I customize File Explorer’s layout for better workflow?
Changing View Modes
File Explorer offers several views (Details, List, Large icons, etc.).
1. Go to the “View” tab.
2. Choose your preferred layout.
“Details” view is ideal for sorting by date, size, or type, while “Large icons” suits photo folders.
How can I rename multiple files at once?
Batch Renaming Files
1. Select all files to rename.
2. Right-click one and choose “Rename”.
3. Type the new name and press Enter.
Windows will automatically number them (e.g., Holiday (1), Holiday (2), etc.).
How can I quickly access a folder’s properties or location?
Using Right-Click Shortcuts
Right-click any file or folder to access options like Properties, Copy as path, or Send to. “Copy as path” is particularly useful for obtaining the full path to paste in emails or documents.
What’s the easiest way to move or copy files?
Drag and Drop or Context Menu
Drag files to a new folder to move them. Hold Ctrl while dragging to copy instead of move. Alternatively, right-click and drag for a menu to choose “Move here” or “Copy here”.
For Advanced Users: Power Tips for Efficiency
How do I use keyboard shortcuts for rapid navigation?
Useful Keyboard Shortcuts
– Windows key + E: Open File Explorer
– Alt + Left/Right arrow: Back/forward in folder history
– Alt + Up arrow: Go up one folder level
– F2: Rename selected file
– Shift + Delete: Permanently delete (bypasses Recycle Bin)
How can I access hidden files and system folders?
Showing Hidden Items
Some files are hidden for safety reasons.
1. Go to the “View” tab.
2. Check “Hidden items”.
Advanced users may also want to uncheck “Hide protected operating system files” (with caution!) for troubleshooting.
How can I quickly navigate deep folder structures?
Address Bar Navigation
The address bar shows your folder path. Click any segment to jump directly to that location. You can also copy and paste paths here.
How can I keep File Explorer running smoothly and clean up clutter?
Using Glary Utilities for File and Folder Maintenance
Over time, temporary files and duplicates can slow down File Explorer. Glary Utilities offers tools like:
– Duplicate File Finder: Locate and safely remove duplicate files.
– Disk Cleaner: Remove temporary files and old logs.
– Empty Folder Finder: Remove unused folders with one click.
To use Glary Utilities for cleanup:
1. Download and install Glary Utilities.
2. Launch the program and select “Advanced Tools”.
3. Choose “Duplicate Files Finder” or “Disk Cleaner”, follow prompts, and review results before deletion.
This keeps your file system organized and improves File Explorer performance.
Final Thoughts
File Explorer is much more powerful than most users realize. With these practical tips—whether pinning folders for easy access, customizing layouts, batch renaming files, or using Glary Utilities for regular maintenance—you can take control of your files and make everyday tasks faster and more efficient. Practice these habits, and you’ll soon navigate Windows like a pro, keeping your PC tidy and productive.