File compression is a handy technique for managing space and organizing files in Windows. However, even intermediate users can make some common mistakes when handling file compression. Here, we’ll discuss these pitfalls and how to avoid them to ensure you optimize your file management effectively.
What Is the Purpose of File Compression?
File compression reduces the size of files or folders, making them easier to store and transmit. This is especially useful for large files or when emailing documents. Different compression formats, like ZIP or RAR, are popular among Windows users for their ease of use and compatibility.
Mistake 1: Not Choosing the Right Compression Format
While ZIP is widely supported across Windows systems without additional software, more advanced users sometimes opt for RAR or 7Z for better compression ratios. However, using a format not supported by the recipient can lead to accessibility issues.
To avoid this, consider the following:
– Use ZIP if you need to ensure compatibility across different systems without additional software.
– Use formats like 7Z when higher compression is necessary and both you and the recipient have software like 7-Zip installed.
Mistake 2: Overlooking Compression Software Options
Windows provides built-in support for ZIP files, but third-party tools often offer enhanced features. Glary Utilities is a comprehensive suite that includes file compression management among its tools. By using Glary Utilities, you can:
– Compress and decompress files more efficiently.
– Manage additional formats like RAR or 7Z.
– Use advanced options to optimize compression levels.
Mistake 3: Compressing Files That Are Already Compressed
Some file types, like JPEG images or MP4 videos, are already compressed. Attempting to compress them further often yields minimal size reduction and can waste time.
To check if further compression is beneficial:
– Compare the original and compressed file sizes.
– Use Glary Utilities to evaluate file compression needs and save processing time by skipping unnecessary tasks.
Mistake 4: Ignoring Password Protection for Sensitive Files
While compression can save space, it also bundles files together, which might expose sensitive data if sent or stored improperly. Always consider encrypting compressed files that contain sensitive information.
To encrypt compressed files:
– Use the built-in password protection in tools like WinRAR or 7-Zip.
– Opt for Glary Utilities to manage and encrypt your compressed files securely.
Mistake 5: Not Testing Compressed Files Before Sharing
After compressing files, especially for sharing or backup purposes, it’s crucial to test them to ensure they haven’t been corrupted during the compression process.
Steps to test compressed files:
– Extract the files to a temporary location.
– Verify that all files are accessible and uncorrupted.
– Use Glary Utilities to check file integrity quickly.
Conclusion
Avoiding these common mistakes with file compression can streamline your file management and maintain system efficiency. By leveraging the right tools and techniques, such as using Glary Utilities, you can improve file handling and protect your data effectively. Always choose the appropriate compression format, avoid unnecessary compressions, secure sensitive files, and ensure file integrity to make the most out of file compression on Windows.