Windows File Explorer is one of the most-used tools on any Windows PC. Mastering its tips and tricks can save you hours each month, whether you’re working with documents, photos, or project folders. Many time-saving features are built-in, and you can extend its capabilities further with free software like Glary Utilities. This article shares practical File Explorer tips for both beginners and advanced users and explains how free tools can make file management even simpler.
File Explorer Basics for Beginners: Quick Time-Savers
How can you quickly find and organize your files?
1. Use Quick Access for Frequently Used Folders
Pin your most-used folders to Quick Access for one-click access. Right-click a folder in the left sidebar and select “Pin to Quick access.” Now, you’ll find your important folders at the top of the navigation pane every time you open File Explorer.
2. Preview Files Without Opening Them
Enable the Preview Pane to view file contents without opening each file. Click “View” on the menu, then select “Preview pane.” This is especially useful for images, PDFs, and documents.
3. Rename Multiple Files at Once
Select all the files you want to rename (hold Ctrl or Shift and click files), right-click, and choose “Rename.” Type a base name (such as “Vacation Photo”) and Windows will automatically add a number to each file, streamlining the naming process.
4. Use Search Filters
In the search bar, type keywords or use filters like “*.jpg” to find all JPG images. Use date filters (e.g., “date: this week”) to narrow results.
How can Glary Utilities help beginners manage files?
Glary Utilities provides a user-friendly Duplicate File Finder. This tool scans your folders for duplicate files and lets you safely remove them, freeing up space and reducing clutter with just a few clicks—no advanced knowledge required.
Intermediate Tips: Increase Speed and Efficiency
What are some lesser-known ways to work faster?
1. Customize the Navigation Pane
Right-click on empty space in the navigation pane and add or remove common locations (like “Downloads” or “Music”) to tailor File Explorer to your workflow.
2. Use Keyboard Shortcuts
– Windows + E: Open File Explorer instantly
– Ctrl + Shift + N: Create a new folder
– Alt + Up Arrow: Go up one folder level
Learning and using these shortcuts quickly becomes second nature, saving time with every task.
3. Open Multiple Folders with Tabs (Windows 11 and Later)
Windows 11 introduces tabs in File Explorer. Click the plus sign at the top or press Ctrl + T to open a new tab, making it easier to move files between locations without multiple windows.
How can Glary Utilities enhance file management for intermediate users?
Besides duplicates removal, Glary Utilities offers a Disk Cleaner. This feature scans for leftover files, temporary files, and other unnecessary items, helping you clean up your folders in seconds. The one-click interface makes routine maintenance quick and stress-free.
Advanced Tricks: Automate and Organize Like a Pro
How can advanced users automate file management?
1. Save Searches for Repeated Use
After customizing a search (using file types, dates, etc.), click “Search” and then “Save search.” Save it in a convenient location for one-click execution later, perfect for repetitive file-hunting tasks.
2. Batch Move or Copy with Drag and Drop
Open two Explorer windows or tabs, then select groups of files and drag them between locations. Hold Ctrl to copy or Shift to move files—a fast way to reorganize thousands of files across your drives.
3. Customize File Explorer Columns by File Type
In “View,” select “Details,” then right-click a column header to add or remove columns like “Date Modified,” “Type,” or “Size.” This is especially useful for managing music, photos, or large document libraries.
Can Glary Utilities help advanced users further?
Absolutely. Glary Utilities features a Context Menu Manager, letting you add or remove right-click menu items for faster access to your favorite tools or scripts. It also includes an Empty Folders Finder to quickly locate and remove unneeded empty directories, making bulk cleanups painless.
Why Use Free Software Like Glary Utilities with File Explorer?
Built-in File Explorer features are powerful but can be time-consuming for larger cleanups or regular optimization tasks. Glary Utilities complements File Explorer by automating cleanup jobs, removing duplicates, and helping you manage clutter with user-friendly wizards. This means you spend less time clicking and more time getting things done.
Final Thoughts
Mastering Windows File Explorer’s built-in tools and enhancing your workflow with free utilities like Glary Utilities is a smart way to save time and reduce frustration. Beginners can start with basic tips and Glary’s intuitive features, while advanced users can tap into automation and deep customization. Make these tips part of your daily routine and watch your productivity soar.